The call you couldn’t answer.
You’re in a treatment. The phone rings. By the time you call back, they’ve booked somewhere else.
The all-in-one growth system for med spas
Your next client
is calling.
Be there.
You’re busy caring for clients. We make sure the next one doesn’t slip away. A beautiful website, AI reception, and effortless booking — all working as one.
Built and managed for youNo-pressure, 20-minute call
A little less busywork.
System connected
A little more room to grow.
Conversations24Captured in one place
Consultations12Ready for your team
Follow-ups08Moving things forward
Your client journeyToday’s overview
JL
Jamie L.
Booked
AI phone · Consultation
AK
Alex K.
Following up
Website chat · New inquiry
SR
Sam R.
Confirmed
Online booking · Consultation
A warm welcome. Even after hours.
AI receptionist · Example conversation
From “just looking” to “see you soon.”
Consultation booked · Reminder scheduled
Illustrative system preview. Sample data, not client results.
EVERY PART CONNECTED.
EVERY OPPORTUNITY COUNTS.
Your websiteAI receptionistAI chatOnline bookingYour dashboardSmart follow-up
Sound familiar?
Great care deserves
a
fuller calendar.
Your next client shouldn’t have to work to become your next client. But on a busy day, it happens.
The lead that went quiet.
They asked about a consultation. Your reply came hours later. Now the conversation has gone cold.
The gaps that add up.
A beautiful clinic. An excellent team. Empty appointment slots that another reminder might have filled.
You don’t need another thing to manage. You need a system that helps you grow.
Meet your new growth system
One connected journey.
From hello to booked.
Six capabilities. One thoughtfully built system. We connect the dots, so your team can focus on the people.
Your clinic. Your personality.EXAMPLE JOURNEY
A thoughtful first impression.Branded website → Consultation inquiry
Your approved information. Your team in control.
01 / A clear path from discovery to inquiry.
A website that means business.
A fast, beautifully branded site with clear treatment pages and a direct path to a consultation.
Your always-on first hello.
An AI phone agent built around your approved answers, with clear routes to a real person.
Answers while interest is high.
A helpful AI chatbot for hours, pricing guidance, and consultation questions — on your site.
A calendar clients can reach.
Online consultation booking, calendar connections, and appointment reminders.
One clear view of your growth.
A client dashboard for conversations, lead stages, booked consultations, and follow-up activity.
Follow-up with follow-through.
Lead capture and consent-based sequences that stop on a reply, booking, or opt-out.
Make the numbers personal
A few more bookings.
A meaningful difference.
You already put time and money into bringing people to your business. Start by getting more from the interest you already have.
- Capture inquiries while you’re with a client.
- Free your front desk from repetitive questions.
- See what’s converting and what needs attention.
Your opportunity, illustrated.
ROI EXPLORER
0 visits30 visits
$50$1,000
After variable treatment costs
Illustrative monthly contribution after the $399 plan$1,001$2,800 revenue ×
50% margin − $399 monthly
plan
Cover the monthly plan:
3 visitsSetup payback: 3.5 months
Your inputs are a scenario, not a forecast or revenue guarantee. Excludes fixed overhead, tax, ad spend, and usage above your plan. Setup payback divides the setup fee by positive monthly contribution. No additional visits are assumed outside your input.
The complete Veltra system
Everything working together.
One clear investment.
Strategy, setup, and a connected client journey. Built for your business, without a pile of disconnected subscriptions.
Your complete systemIndividual setup estimates
Conversion-focused website$1,500
AI phone receptionist$1,200
Website AI chatbot$600
Online booking setup$450
Client / admin dashboard$500
Lead capture & follow-up automation$750
Estimated standalone setup total$5,000
Our scoped estimates for setting up each component separately, not past selling prices or third-party valuations. Everything above is included in the bundle.
A stronger start. Included.
Lead-response templates · Analytics setup · Team training
Initial
campaign planning session · 30-day launch check-in
Your next chapter starts here.
One system. Built, connected, and cared for.
$3,490one-time setup
Then $399 / month for management & support
$1,510 less than the individual setup estimates- All six capabilities, configured for one location
- Up to 5 website pages & one calendar connection
- Hosting, monitoring & ongoing support
- 200 AI voice minutes & 500 SMS segments / month
- Month-to-month service after launch
All prices USD. Taxes extra. Additional usage, ad spend, and
premium integrations are quoted before approval.
Read the scope, usage, and offer terms
Your launch. Our responsibility.
If the agreed system fails its launch acceptance checks, we have 14 days to fix it. If we can’t, you can cancel and receive your setup fee back. Clear scope. Written checks. No guesswork.
Built around the way your business grows
Why med spas?
Every relationship has value.
High-value visits. Returning clients. A very real opportunity to make the first step easier.
Average spend per medical spa visit in AmSpa’s 2024 survey.
AmSpa · 2024 industry report ↗Of med spa patients were repeat patients in the same survey.
AmSpa · 2024 industry report ↗Online booking rate for the average med spa in Zenoti’s 2025 benchmarks.
Zenoti · 2025 benchmark report ↗Industry research, not Veltra Media client results. Survey populations and reporting periods differ.
Done with you. Built for you.
We handle the setup.
You stay in control.
No software scavenger hunt. No blank dashboard to figure out. A clear plan, a guided launch, and a team that connects it all.
Start with a conversationMap your opportunities.
We learn your treatments, client journey, booking rules, and existing tools. You receive the scope, costs, and acceptance checklist before committing.
Build it around your business.
We design your website, configure your approved AI answers, connect the calendar, and prepare your follow-up. You review the experience before it goes live.
Launch with confidence.
We test calls, inquiries, booking, reminders, and handoff together, then train your team. Timing depends on your integrations and content; your launch date is agreed in writing.
A little more clarity
Good questions.
Straight answers.
Choosing a growth partner should feel clear, not complicated.
Talk through your questionsIs this right for my business?
The best fit is an independent med spa or aesthetic clinic with an established offer, regular inquiries, and room for more consultations. We also assess salons, fitness studios, and home-service businesses. The strategy call will determine whether the investment makes sense for your volume and workflow.
Can you work with my current website and booking tools?
Often, yes. We first assess what is already useful. Google Calendar appointment schedules, Calendly, or your existing booking provider may be suitable. Direct integration depends on its available connections and permissions; we confirm compatibility and any extra costs before you sign.
What can the AI say — and when does a person take over?
We configure approved business information, consultation questions, and booking rules. Treatment advice, suitability decisions, emergencies, and questions outside that scope are directed to your team. Your clinic approves the scripts and handoff rules before launch. The system is not a clinical decision-maker.
What does the monthly plan cover?
The $399 monthly plan covers the managed system, website hosting, monitoring, support, 200 AI voice minutes, and 500 SMS segments. Allowances reset monthly and do not roll over. Additional usage, premium integrations, advertising, and major new features require an approved quote. We set usage limits and agree how inquiries are handled if a limit is reached.
Will this bring me new leads?
The system is designed to convert and follow up with the interest your business already receives. The website supports organic discovery, but traffic, ad campaigns, and a specific number of leads or bookings are not guaranteed. Campaign planning is included; media buying and ad spend are separate.
How do the launch offer and guarantee work?
The launch setup price is $2,490 for scopes agreed and setup deposits paid by October 31, 2026, 11:59 p.m. America/Los_Angeles. After that, the bundle setup price is $3,490. Monthly management remains $399. The delivery guarantee applies to the agreed launch checklist, with a 14-day opportunity to fix failures. Read all offer and guarantee terms.
Do I have to sign a long contract?
Ongoing management is month-to-month after launch. You can cancel future service with 30 days’ notice. You own your domain, supplied content, and paid-for custom website work; third-party software remains subject to its own licensing. We provide an available lead-data export and agree any migration work separately.
How do you handle client information and follow-up?
We keep the intake flow focused on booking and business information. Clinical records stay in your appropriate clinical system. We agree access permissions, data handling, and any vendor requirements before connecting a clinic’s tools. Follow-up uses the appropriate consent, opt-out, and human-handoff settings. No blanket compliance or certification claim is made.
Your next client is out there
Let’s make it easier
for them to choose you.
In 20 minutes, we’ll map where inquiries slip away and show you what a more connected business could look like.
Book a free strategy call
No pressure. No obligation. Just a useful conversation.